The Security System allows you to assign different levels of access to data.  Some of your users may need to change inventory items, receive them, and add new ones.  Others may only need to enter shipping orders.  Some may only need to see your outstanding purchase orders but not make any changes to them. Almyta Control System can accommodate these needs.

 

There are three components to assigning security in Almyta Control System:

 

1.      Create a profile for each user and group that will have access to Almyta Control System.  This step collects information about the user or group but does not assign security.

2.      Create accounts for the users or groups of Almyta Control System.

3.      Assign permission to your users or groups to access different types of data and/or objects.

 

Note: While going through the steps of setting up your security, make detailed notes.  Be sure to write down all login names, passwords, and any other information that you have to supply the system with. This may be needed for reference at a later time if you wish to make changes to your security. We suggest writing down a list of users and their passwords prior to starting the process. This way you are free to follow the steps without having to stop and start too often.

18.1  Adding System Users

To add users to Almyta Control System:

 

1.      Go to the System/System Related Lists/Users menu:

2.      Click the Yellow Plus Sign button located at the top left part on the screen. Enter the person's last name and click the OK button.

3.      Enter the person's first name, login name, and all other information you want to supply.

 

To add more users, repeat starting with the second step.

18.2  Activating Security

BACKUP YOUR COMPANY BEFORE ACTIVATING SECURITY. If you forget the administrator's login name or password, you will not be able to logon.
To activate Almyta Control System security, you need to create at least one user and assign the Administrators privilege to it.
To activate security:

 

1.      Go to the System/Administrative Tools/User Permissions menu:

2.      Select a user to be an administrator in the User List.

3.      Double-click on “Administrators” in the All Permissions list.

 

From this point on, all users will be forced to logon. There will be no passwords set initially. Each user will need to specify a password at logon. When doing this for the first time, users must leave the Password field blank.

18.3  Deactivating Security

To deactivate Almyta Control System security, you need to strip off the Administrators privilege from all users.

 

1.      Go to the System/Administrative Tools/User Permissions menu.

2.      Select the Administrators permission in the All Permissions list. The system will show all users with this permission in the "All users with selected permission" list located on the left.

3.      Click on each such user in the User List and double-click the Administrators permission in the list of assigned permissions below the User List.

 

After all users are stripped of the Administrators permission, the security gets deactivated.

18.4  Assigning Permissions to Users

A new user can logon but cannot view or modify any data. As a system administrator, you need to assign appropriate permissions to a new user. For administrators, you need to assign only the Administrators permission. Administrators can see and modify any data.

 

1.      Go to the System/Administrative Tools/User Permissions menu.

2.      Select a user and then double-click each permission in the All Permissions list.  You can also use the buttons located in the middle of the screen. From top down they do the following: remove the selected permission, remove all assigned permissions, add the selected permission, and add all available permissions.

3.      To make things easier for administrators, system allows impersonating any user. Use this feature to instantly verify other users' privileges. Select a user and check the "Impersonate selected user checkbox".

4.      Do not close the User Permissions screen. Go straight to the screen you need to verify and see what the user is allowed to do.  An error message will pop up if you, impersonating this user, try to do something you do not have permission to do.  The message will say “Insufficient privilege.  You don’t have sufficient privilege for this operation.  Contact your system administrator.”

18.5     Changing a User Password

No one can change a user's password but the user. If a user forgot his/her password, an administrator could clear it. The next time the user starts the system, he/she has to specify a new one.  To clear a password so the user can change it:

 

1.      Go to the System/Administrative Tools/User Permissions menu.

2.      Select a user and then click the Clear Selected User's Password button.